Privacy Policy

Panenka: who, what, where?

Panenka is a Belgian audio-visual production company founded by Tom Lenaerts and Kato Maes. Panenka is a public limited company from Antwerp (Mechelsesteenweg 271, 7.1, 2018 Antwerpen). Panenka processes personal data of natural persons in the context of its activities. Whit natural persons we mean: natural persons, staff members, applicants, figurants and such more. Panenka maintains a strict privacy policy in accordance with the GDPR regulation. The contact person for all your questions, requests or complaints about the processing of your personal data at Panenka is: Pauwel Loncke (pauwel.loncke@panenka.tv). Or you can contact the general e-mail address: info@panenka.tv.

Which personal data is being processed?

Panenka processes the personal data necessary for the execution of its agreements who are made in the context of its activities, this includes also the commercial activities. This may be, for example, your name, first name, contact details, but also your company or VAT number, your bank account number, credit card number, email address and so on. This includes also the communication you have with Panenka as current or potential partner, participant, applicant, customer, person involved, … Panenka occasionally processes sensitive personal data within the framework of the GDPR.

How long are the personal data being saved?

Panenka does not retain the personal data it processes for longer than necessary for the purposes of the processing. Panenka also keeps the personal data they process up to date and corrects them where necessary. Panenka does not keep the personal data for more than ten years from the moment the data was received. It is possible that the personal data must be kept longer if necessary, for example in case of legal proceedings or (contractual) obligations.

Panenka does not retain personal data from its employees longer than five years after the termination of the employment contract / service agreement. In case of legal proceedings, it’s possible that the data can be saved up to three years after the final settlement. Sensitive data will only be kept for the duration that is necessary for the fulfilment of the contract or as long as it is necessary to maintain it in one way or another.

Source of personal data

In the first place Panenka receives the personal data directly from the natural persons themselves. There is no misuse of this data.

Security of personal data

Panenka guarantees the integrity, security and confidentiality of the personal data, both technically and organizationally. Panenka keeps important / sensitive personal data on its own secure servers or on secure third-party servers.

Processing by / providing to external partners

In the first place, Panenka processes the personal data itself (both internally and externally) for information and communication purposes. Panenka and its members only pass on data to external partners if this is necessary. This to the extent that it is necessary for the performance of its activities and tasks as a production company. Panenka and its members can also share data if necessary. In case of auditions, applications, castings, agreements etc., or in any other relevant or justified case, can Panenka exchange data with DZJINTONIK NV, (Kapellensteenweg (Heide) 488, 2920 Kalmthout), known under the company number 0635.490.946. The transfer of personal data to foreign parties, also outside the EU, can be necessary in the context of some agreements for its execution. You give permission for this processing. If Panenka transfers personal data to someone outside the EU who is not on a list of 'safe countries' (in the context of the GDPR), then it will enforce the appropriate security guarantees. Panenka ensures, to a maximum extent, that the external partners who process personal data or who are (co-) responsible for data processing comply with the provisions of the GDPR. The aim is to conclude as many 'processing agreements' as possible with its main partners.

Legal basis and purposes

The processing in the context of intended or current agreements is the most important legal basis for data processing by Panenka and its members. If necessary, your additional, explicit and specific consent will be asked for the processing of your personal data in accordance with the GDPR. A given consent can be withdrawn free of charge and electronically, unless if there is another legal ground for the processing. In this context Panenka notes that Panenka or its members can also process your data from a 'legitimate interest' ground. For example, Panenka can inform you about new, interesting offers when you already have an established relationship with Panenka. Panenka will always do this within reasonable limits and never in an aggressive or undesired way.

Your rights under the GDPR

Panenka guarantees that you, as an involved natural person, have the rights that the GDPR grants you. These rights are: information, access, copy, improvement, rectification and right ‘to be forgotten’, restriction of and objection to processing, transferability of data. You can exercise your rights free of charge and electronically via Pauwel Loncke (pauwel.loncke@panenka.tv). Panenka can charge you an administrative fee in case of excessively demanding requests.

Cookies

Panenka can use cookies on its website. A cookie is a simple, small file that a website stores on your hard disk via the browser. Information is stored in a cookie. Most browsers are set to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Some features and services may not function properly if cookies are disabled in your browser.

A complaint or question about your personal data?

In case of complaints of questions can you contact Pauwel Loncke (pauwel.loncke@panenka.tv). You can also submit them to the supervisory authority. In Belgium, this is the Data Protection Authority or GBA (www.privacycommission.be). Or you can also file a case with the national courts.

Version of this privacy statement

This statement was last updated on 26 February 2019.